Current regulations indicate as mandatory the appointment specialized Manager for legally admissible/validated optical document digitizing and storage. Such obligation is in force for all private companies and Public Administrations implementing processes of legally archiving.

The above Manager must be identified from among individuals who, by classification, experience, capacity and reliability, provide suitable guarantees of full compliance with current provisions on dematerialization, must be appointed in writing and must be adequately trained: in fact, he or she must have legal, IT and archival skills.

This person is fundamental within the process since he or she defines and implements the overall policies of the preservation system and governs its management with full responsibility and autonomy, defines the general characteristics and requirements of the system, manages and monitors the preservation processes, and guarantees the integrity and legibility of the archives over time.

Prof. Avv. Alessandro del Ninno was the lecturer of the 3rd Module of the Workshop, dedicated to "Privacy compliance and IT security" where the following topics were addressed:

• EU Regulation 679/2016
• Relationships between the Storage Officer, Data Protection Officer and DPO
• Art. 32 of the Regulation and the measures to be implemented and monitored in the management of documentary assets
• Article 28 of EU Regulation 679/2016, the external parties to whom the maintenance of the preservation system is delegated and the appointment of Data Processors or sub-Processors
• The safeguards and technical and organizational measures that must be assessed in order to appoint an external data processor
• The code of conduct: is it possible to assume a code of conduct for Conservators?

The Conference Schedule is available by clicking on the link below. Workshop Schedule